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Business Expenses Claim Form

 

Sage

Reasonable expenditure necessarily incurred in the course of the business. Claims should be completed by the claimant, for processing. It will assist prompt clearance of the claim if all appropriate sections of the form are fully completed and separate explanations are attached in respect of any unusual items / circumstances. Original receipts or vouchers must support claims for reimbursement of expenses. 

 

BUSINESS EXPENSES CLAIM FORM

(NOTES)

  •  Reasonable expenditure necessarily incurred in the course of the business
  •  Claims should be completed by the claimant, for processing
  •  It will assist prompt clearance of the claim if all appropriate sections of the form are fully completed and separate explanations are attached in respect of any unusual items / circumstances.
  •  Original receipts or vouchers must support claims for reimbursement of expenses.
  • Claims will be allowed for the actual amount of expenditure as evidenced by receipts, and as approved by HMRC
  •  (Guide To Expenses)
  •  Rail fares - This should normally be second class saver ticket or an ordinary return (as appropriate). 
  • Where applicable the 'casual users' car mileage is 40p , normally based on the shortest ('AA' mileage chart) practical route. 
  • NB - In instances where an employee uses his / her own vehicle for business purposes it is mandatory that the motor insurance cover includes a clause specifically permitting the use of the vehicle for business. Most policies do not cover private vehicles 

 

Self Emplyed & Business Expense Claim Form 2012.xls

 


                          Self Employed / Business EXPENSES CLAIM FORM            
   
   
  Title
First Name   Last Name      
  Address:   Post Code      
  E-Mail Address:      
Employer Details
  Company Name      
  Date         Payroll No.    
  Monthly Business Expenses Claimed    
  All Claims Must Be Supported By Original Receipts. (Photocopy Not Accepted)  
From:
Date
Bank Charges
Materials
Claimed
To:
Date
Tools
Other
  Motor Expenses 1   Fuel Only    
  Telephone   2   Business Only   10
  Office   3   Stationery / Furniture etc....    
  Use of car (please see note in respect of insurance)   SubTotal    
    miles @ 40p per mile     miles @ 25p per mile    
  Other Mileage (see Notes)     miles @    
SubTotal    
  ACCOMMODATION/SUBSISTENCE        
  Details 1        
  2        
  3        
Accommodation/Subsistence Total    
  SUNDRIES   Detail 1        
      2       £0.00  
Sundries Total  
TOTAL EXPENSES    
  Claimant Signature     Date    
   
Motoring
    1   3   0 0 F U E L -   7 5 0 2 T E L          
    2   2 2   0 2 V A T   -   2 2 0 2 V A T              
                                 
Gross Amount
VAT Code NET Amount
VAT Amount
      T 1                  
Tools
    1           T O O L   - M A T E R I A - - - - -    
2   2   2 2   0 2 V A T   - - 2 2 - 0 2 V A - - - - -    
    - - - - - - - - - - - - -    
-
-
    3 - N O V A T - - - - - TOTAL EXPENSES  
                                               
Note:
  Convergence Management Consultants Limited shall not be held liable for the accuracy of any financial data input by the end user or payment of any claims howsoever or to whomsoever submitted, unless with the express written consent of "the company". All Receipts must be attached / received by the monthly accounts "cut off" date as advised. VAT assumed at 20% (June 2012)  
     
FINANCE SERVICES USE ONLY
SA/HMRC/TA Checked (UTR) Sage 50 Updated DATE BY
                                                     
         




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